Legalization of Documents

This Embassy can only legalize civil and commercial documents issued in countries within its jurisdiction: Japan, Socialist Republic of Vietnam, People’s Republic of China, Hong Kong, Brunei Darussalam and the Lao People’s Democratic Republic.

Documents issued in other countries must be legalized by Paraguayan Embassies with concurrence over such countries.


REQUIREMENTS

      • Study certificates, diplomas and other certificates issued by private schools and universities in JAPAN must be legalized by the Ministry of Foreign Affairs of Japan.
      • Birth, marriage, divorce, police certificates and other documents issued by public authorities and institutions in JAPAN do not need to be legalized. However, they need to be authenticated with an Apostille issued by the Ministry of Foreign Affairs of Japan to be valid in Paraguay. A document with an Apostille does not require additional legalization by the Embassy of Paraguay or certification by the Ministry of Foreign Affairs of Paraguay.
      • Commercial Invoice, Bill of Lading (BL), price list and other documents issued in JAPAN must be authenticated by the Chamber of Commerce of Japan. In addition to the commercial invoice and the bill of lading, a certificate of origin is required.
      • Civil documents issued in VIETNAM must be authenticated by the Consular Section of the Ministry of Foreign Affairs of Vietnam.
        Please contact our Consular Section for legalization of civil documents issued in PEOPLE’S REPUBLIC OF CHINA, HONG KONG, BRUNEI DARUSSALAM AND LAOS.
      • Commercial Invoice, Bill of Lading (BL), price list and packing list issued in VIETNAM, PEOPLE’S REPUBLIC OF CHINA, HONG KONG, BRUNEI DARUSSALAM and LAOS must be authenticated by the Chamber of Commerce and Industry of their respective countries.

PROCEDURE

OPTION 1: APPLICATION BY COURIER

Step 1Send the following documents by Courier

      • Application letter
      • Original documents (legalized by issuing country – see Requirements section).
      • A copy of the documents to be legalized.
      • A copy of the applicant’s personal identification card.
      • For residents in Japan: a self-addressed envelope (XPack 350).

Step 2Payment of Consular Fees

After receiving the application documents correctly, the Consular Section will request the applicant by e-mail to pay the consular fees.
The payment shall be made in Japanese yen according to the following instructions. Payments in other currencies will be rejected.
Applicants leaving outside Japan should wire the exact amount in Japanese yen, bearing all bank transfer charges. In case of discrepancy, the transfer will not be accepted by the Embassy.

Step 3Remittance of Legalized Documents

After successfully receiving the deposit, the legalized documents will be sent to the applicant by Japan Post (XPack) or private courier.

OPTION 2: APPLICATION BY PERSONAL APPEARANCE

Step 1Bring to the Embassy

      • Application letter
      • Original documents (legalized by issuing country – see Requirements section).
      • A copy of the documents to be legalized.
      • A copy of the applicant’s personal identification card.

Step 2Payment of Consular Fees

After verifying the documents, the Consular section will ask you to deposit the exact amount of the consular fees in Japanese yen, according to the exchange rate of the day.

Step 3Pick up the Document at the Embassy

After the payment has been verified, the legalized document can be picked up the following business day.

If you wish to receive the legalized documents by courier, please let us know when you bring the original documents, accompanied by a self-addressed envelope (XPack 360).